Position Description

The Field Officer- Livelihood will oversee the implementation of the Nutrition & Resilience livelihood project in the respective district/AP ensuring compliance with WVIN’s sectoral and quality standards, Government’s policies and industry norms as provided to their role. The role will be responsible for implementing the project and monitoring the performance of field mobilizers, ensuring that project staffs have access to appropriate technical and functional support, and managing relationships with sectoral key stakeholders including Local Governments at the field level

The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run. 

This position requires to be innovative and problem-solving skills to adapt to changes and multiple priorities. Along with this, the incumbent requires to integrate with other sectors and cross cutting themes to yield broader impact more effectively and efficiently. 

Reports to: Program officers   

Major responsibilities

• Support targeting and verify selection of participating households
• Supervise and mentor Facilitators so that they can perform their duties effectively
• Support project coordinator in oversee interventions to ensure effective and timely implementation
• Oversee participant performance through household spot checks
• Develop training curriculum and train Facilitators on the Graduation programme objectives, implementation process, and expected outcomes
• Identify basic services including health, education, safety nets, and community support groups, that participants can be linked with and make a plan of engagement
• Regularly review-monitoring data to ensure programme implementation activities and participants’ progress are on track and report the progress.
• Liaise regularly with field level staff and senior management about programme progress, challenges, learning, and decisions

Competencies:

A. Academic Qualification and Experience:

Bachelor degree in Agriculture Science or relevant discipline with three to five year of experience in related project (preferably Ultra Poor Graduation Model for UGP & Market led agriculture for BSL

B. Sector Knowledge:

• Knowledge on Ultra-Poor Graduation project model
• Promote and support Savings for Transformation (S4T) in the community.
• Facilitate & support for economic empowerment of most vulnerable especially women.
• Contribute to evidence building for livelihoods
• Knowledge on project model especially on Agriculture (CA, Agri Dev. NSA), NRM and DRR (FMNR, CBDRM), Market Development (LVCD), Alternative livelihood (TVET, SYIB, BF))

C. Project Management:

• Good understanding on operation issues like timely and quality delivery of services, good planning and monitoring skill.
• Good understanding on donor reporting system and capacity to meet the standards
• Good understanding on the Implementation guideline and able to mentor it to the project staffs
• Good knowledge on the project management tool
• Sound knowledge & skill on project risk analysis and management.
• Good Analytical Skills to analysis project related data and incorporate in the report
• Good ability in report writing skills for developing the periodic report like monthly, quarterly, semi-annual and annual
• Monthly and quarterly target and expense tracking and review of expenses
• Monthly budget forecast and planning skills and able to manage the finance efficiently
• Verification of vouchers and guide to project staffs while support needed
• Meet financial requirement and deadline as per compliances
• Good understanding on financial management system like supporting documents for voucher, advance settlement process, managing the under-spends etc.

D. Capacity Building

• Sound skills in capacity assessment/Training Need Assessment process and tools for staffs and target group
• Skills on project staffs mentoring and onsite support
• Good planning skills for project staffs development and growth.
• Good skills in guiding the process of staff career development plan

E. M&E

• Sound skills to make periodic Design, Monitoring and Evaluation plan
• Sound knowledge on monitoring tools and methods
• Good analysis and presentation skills
• Skills to incorporate the findings/feedback into programming
• Project database (such as HH database) establishment monitoring and interpretation skill

F. Relationship Management:

• Skills on Stakeholders mapping and mobilization for broader benefit of the project
• Good skills on facilitation of meeting and proper documentation
• Capacity to identify local advocacy issues and priorities around protection programming
• Maintaining the database with the information of Household Level and its  update and  monitoring 
• Interpretation skill to manage relationship with the Line Agencies and other like-minded organization
• Presentation skills in different forum and network
• Child and adult safe guarding and sponsorship business

Job Title: SCM & Admin Officer

Position Description: This position is responsible for execution of sourcing process until the payment process on all requisitions for goods, works and services and to ensure general purchases and supplier relationship are carried out in alignment with WVIN’s Partner Procurement Guideline and PNGO’s Procurement Policy.

He/she will also assist in the development of high standard of accountability and transparency in procurement of goods and services.

Reports to:

1. Major responsibilitiesManaging Purchasing Requisition, Executing and Solicitation of Sourcing Methods and Implement Strategic Sourcing

• Identifying customer alternatives and facilitating access to the ‘best value for money’ for all products and services;
• Ensure major / recurring procurements are under strategic sourcing initiative;
• Propose innovative solutions to increase efficacy through evidence based analysis for consumption by financial and operational dimensions, including price, quality and service;
• Support in improving spending behavior, process, utilization, and optimize total throughput yield
• Review and process Purchase Requisition (PR) in Supply Chain Automation and Integration (SCAI) platform/ authorized systems.
• Lead in implementation and execution of sourcing process including preparing solicitation documents, sending documents to preferred/potential suppliers, collating all necessary documents and recommending vendors/suppliers to relevant authorities including Purchase Committee (PC).
• Ensure procurement biddings requirement is in place for assigned purchase request (quotation registration from, sealed bids, sample verification report and so on)
• Contacts and receives formal quotes from appropriate suppliers; compares costs and evaluates the quality and suitability of equipment, materials and supplies.

Contract Management

• Assist to increase the cost saving through healthy negotiation and ensure to effective and efficient service and fast and flexible.
• Lead negotiations for strategic and large supplier contracts.
• Manage long term supplier relationships.
• Maintain the supplier relationship without compromising the ethics and value of procurement principles.

General office administration and logistics management

• Effective vehicle management for staff, when required to travel to field and transportation of goods
• Prepare and process for settlement of office utility expenses such as water, electricity, kitchen supplies, office supplies and so on
• Coordinate and facilitate events/workshops/accommodation. This will include coordination with hotels/catering service providers, raising Purchase Orders and settlement of Invoices

Payment/Invoice Processing

• Process vendor’s invoices; and forward to assigned finance staff for further process.
• Coordinates purchasing details with supplier including pricing revisions, order cancellation and invoice discrepancies.
• Oversee the payments and controls expenses by receiving, processing, verifying, and all reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.

Risk Management, Compliance and Review

• Prepare comparison sheets and share relevant information to PC for their review and prepare necessary documentation.
• Proper filing and documentation of all procurement activities as per WVIN’s PNGO Partner guidelines and audit standards.
• Ensure the Block Party Screening (BPS) before process of procurement.

Reporting and Analysis

• Ensure correct data are fed to SCAI/ relevant authorized systems. 
• Maintains all records of purchases with supporting documents (Keep all documents with separate file).
• Prepare, review and submit monthly procurement tracking report.
• Participates in issue resolution, prepare issue reports and escalate issues early and appropriately.

Professional & Personal Development

• Work – Life balance.
• Prepare and plan individual professional growth and development.

Competencies:

A. Academic Qualification and Experience:

• Bachelor’s degree in business/management or other relevant field

B. Knowledge & Skills:

• Effective Communication skills
• Strong analytical skills
• Proven experience as a team player
• Strong knowledge of Procure-to-Pay processes

C. Experience

• At least two years working experience in Procurement Management/Finance/ Office Administration

Child and adult safe guarding and sponsorship business

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately
• Support the organization in complying with all child  and adult safe guarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation are well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming

Job Title: Project Coordinator

Position Description:

Purpose: Project Coordinator will lead the overall project portfolio below Two hundred thousand (in figure 200,000) USD budget per annum to implement provided sectors with a cohesive integration among sectors and cross cutting themes. The child wellbeing outcomes will be the key focus to strengthen the sustainability efforts with community groups and in government systems. The team will be led with strong motivation and effective workforce management to manage effective implementation through comprehensive planning and problem solving approaches. This position has imperativeness to highlight key successes and evidences of the project through validated data, effective information management systems and case studies.

This position expects to have agile leadership to manage multiple priorities, adapting to change and incorporate learning in the Project and managerial scope. The incumbent is expected to maintain a good coordination and collaboration with internal and relevant external stakeholders to effectively manage Project. Along with this, there should be strong focus on Project sustainability efforts as envisioned by the given projects and Project.

This position requires to be innovative and problem solving skills to adapt to changes and multiple priorities. The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run.

This position expects to maintain a strong professionalism and role modeling for the team and others to demonstrate integrity, accountability, passion, commitment and strong team spirit. The incumbent should be able to work independently and interdependently managing every kind of situation and contexts. The major responsibilities with relevant key capabilities stated below are envisioned to be able to lead the organization meeting the expected deliverables confidently.

The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run.

This position requires to be innovative and problem-solving skills to adapt to changes and multiple priorities.

Reports to: NGO Board Chair / designee and WVIN Field Project Lead, Field Office

Major responsibilities

1. Portfolio Management (portfolio Project, reports, risks, problem solving, team, governance) 40%
2. Solid Projects Quality and Technical Management (MEAL data/information, technical Project, project models, integration of sectors including sponsorship / cross cutting themes-GESI, DRR)  20%
3. Community empowerment and engagements at different level for sustainability – 15%
4. Evidence of Programs Impact or Result collection/compilation to be shared at/for wider platform15%
5. Strong Relationship and Partnership Management (internal and external) – 10%

Key Capabilities:

1. Project Management:

1. Develop comprehensive operational calendar highlighting key milestones and financial projections
2. Ability to integrate multiple projects and cross cutting themes to contribute to strategic objectives and child wellbeing outcomes
3. Identifying potential risks, developing mitigation strategies and effective risk management in place
4. Guide the team in achieving community empowerment and promote sustainability drivers
5. Prepare quality reporting to share with different stakeholders as per the requirements and needs
6. A strong financial and supply chain management leadership to manage Project effectively and stewardship principles are adhered well
7. Integrated workforce management to be more strategic and effective in delivering results
8. Lead in effective governance, child and adult safe organization compliances and are practiced well
9. Conduct periodic review and reflection to accommodate failures and successes appropriately
10. All the audits are conducted timely and responded appropriately against the corrective measures
11. Lead the team to manage the provided resources with efficient and responsible manner

2. Capacity Building

1. Conduct periodic staff performance appraisals against the set performance objectives contributing to Project deliverables with proper performance management system in place
2. Demonstrate strong leadership to coach, mentor and guide the team in delivering their plan/tasks
3. Conduct regular capacity assessment of Project team and provide needful support to demonstrate better leadership
4. Promote agile and strategic leadership to manage challenges, pressing priorities and multiple stakeholders’ requirements in different contexts and circumstances
5. Support and encourage the team to adapt to change and also ability to accommodate new learning and guidance/requirements including the contexts such as emergencies

3. Monitoring & Evaluations

1. Lead the team in managing validated data and information to reflect Project results timely
2. Support team in best utilize the provided digital platforms to input correct data and regular review and analysis of the data and information
3. Strongly lead the team in maintaining integrity in data and information management
4. Provide factual and accurate data and information as required by the system or requirements timely
5. Produce periodic reports on community feedback, MEAL results in order to review, analyze and make corrective measures to excel quality delivery timely

4. Relationship Management:

1. Develop strong coordination with local, district and provincial government to profile Project advocacy efforts with appropriate means and platforms
2. Convene strategic coordination and collaborations with relevant stakeholders to share the resources and produce greater impact
3. Provide strong and strategic leadership on team cohesion to avoid conflict and promote encouraging and conducive working environment
4. Manage effective communication and coordination with staff, PNGO board and all relevant stakeholders to manage Project effectively

5. Child and adult safe guarding and sponsorship business

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately
• Lead the organization in complying with all child  and adult safe guarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation are well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming

Academic Qualification and Experience:

• Bachelor Degree in the given sector, management, social science or business studies with minimum 3 years working experience in managing multiple projects with diverse team or
• Master degree in the relevant field, management, social science of business studies preferred with minimum of 2 years of work experience in managing multiple projects with diverse team
• Proven ability to manage risks and promote governance to contribute on strategic outcomes
• Experience working with children and their wellbeing in both development or emergency contexts

Sector Knowledge:

• Have a good technical knowledge and experience on sector, data and information management
• Proven project management and financial management experience
• Diverse team management to yield quality results within the stipulated time period
• Presentation skill to highlight on the areas of success and failures with qualitative and quantitative data and relevant information